party · seating chart · free printable
Free Wedding Reception Seating Chart Maker
Arrange your reception in a few minutes, print the chart and the place cards, and no guest name ever leaves your device.
16 sample names · names never leave your device · US Letter & A4
Reception seating is the job everybody puts off. It is not the arranging that takes the time, it is the three or four pairs of people who cannot sit together and the fact that moving one of them moves everybody else.
Start with those pairs. Add the keep-apart rules first, let the chart arrange itself around them, and then drag whoever you want to move. The rules stay honored while you tinker, and anything impossible is flagged rather than silently ignored.
When the plan is settled, the paperwork comes out of the same arrangement: a Find Your Seat poster for the door, place cards with each guest’s meal on them, and a meal count sheet for the caterer. No upload, no account, and your guest list stays on your own computer from the first name to the last print.
The sample list
A sample roster so the chart is never empty, or edit the list in the generator
- Ana Ortiz
- Sam Whitfield
- Liam Brennan
- Sofia Castellanos
- Noah Kim
- Mia Andersson
- Ethan Doyle
- Isabella Rossi
- Lucas Fontaine
- Amelia Hartley
- Mason Okafor
- Harper Lindqvist
- Logan Reyes
- Evelyn Sandoval
- Aria Nakamura
- Aiden Kowalski
Ways to use it
Start from the difficult pairs
Add keep-apart rules first, then let it arrange around them. It is faster than building the room and unpicking it afterwards.
Print the Find Your Seat poster
An A to Z list of every guest and their table, for the easel at the door. It saves you being asked two hundred times.
Place cards with the meal on them
Import your guest spreadsheet with a meal column and the meal prints on each card, which is what the server actually reads.
Give the caterer real numbers
The meal count sheet totals the room and splits it by table, and it names anybody whose meal is missing.
Questions
Is this wedding seating chart maker free?+
Yes, completely free, with no account, no guest limit and no watermark. Every output is free too: the chart, the Find Your Seat poster, the place cards and the meal counts.
Do our guest names get uploaded anywhere?+
No. The arranging, the PDF and the printing all happen in your browser. There is no account and no server to send them to, which is the point of building it this way.
Can I import our guest list from a spreadsheet?+
Yes. Paste straight from Sheets or Excel, or import a CSV. The first column is the name, and a column headed meal is kept for the place cards and the meal count sheet.
How many guests can it handle?+
Comfortably into the hundreds. Set the seats per table to match your venue, usually eight or ten for round tables.
Can I keep certain guests apart?+
Yes, that is what the rules are for. Keep-apart puts two people at different tables, keep-together puts them at the same one, and the chart tells you if a rule cannot be satisfied.